VENDING OPTIONS
Swag Bag Partner – $125
Submit branded items, samples, or promotional gifts for inclusion in our guest swag bags. Perfect for remote or digital brands.
Info Table / Artist Vendor – $200
For nonprofits, creative orgs, or artists selling original artwork or distributing information.
No clothing, jewelry, or home goods allowed in this tier.
Standard Vendor (Single Space) – $275
Includes a 6×6 vending space. Perfect for beauty, fashion, wellness, and lifestyle brands.
Standard Vendor (Double Space) – $425
Includes a 12×6 vending space. Great for brands with multiple displays or inventory categories.
Dessert Vendor – $300
For vendors selling packaged or ready-to-serve desserts. No cooking permitted onsite.
Food Vendor – $375
For vendors selling hot meals or plated food. Must be fully self-contained and permitted.
Alcohol Vendor – $425
For vendors serving wine, cocktails, or infused beverages. Valid permits and city approval required.
Failure to provide proper documentation will result in cancellation without refund.
SPACE + SETUP DETAILS
Vendor Spaces: Each single space is 6×6 ft. Double space is 12×6 ft.
Tent Guidelines:
Preferred tent size: 8×8 ft or no tent.
10×10 ft tents are allowed, but must be approved.
No staking—tents must be weighed down securely.
Please measure your tent and email us to confirm it fits your assigned space.
Table Setup: Vendors are allowed up to two 6-foot tables max.
We recommend a clean and minimal display, which performs best with our audience and layout.
PERMIT REQUIREMENTS (Food/Drink Vendors Only)
All vendors serving consumables—including food, drinks, infused goods, or hemp products—must provide:
Up-to-date city-issued permits
Clearly labeled products
Independent setup (we do not provide electricity, water access, or cooking equipment)
Vending without the above is at your own risk. No refunds will be given for non-compliance.
READY TO SECURE YOUR SPOT?
Confirmation email and signed vendor contract
List of items you’ll be selling (10 items max- type not variation)
Logo and marketing images (photos of products, customers using/wearing your items, etc.)
Pay using our links down below according to desired vending choice.
We’re looking forward to a beautiful day of food, culture, creativity, and Black girl magic! Please confirm your category. If you have any questions or need to confirm your tent size, contact us at carefreeblackgirlpodcast@gmail.com
HOW TO APPLY:
Apply to be a vendor or volunteer by filling out our forms below!
Vendor Submission Form FAQ
1. Who can submit a vendor application?
Local vendors offering unique products or services that align with our event's theme are welcome to apply. Please note, we do not accept vendor collectives or multiple businesses under one vendor slot. Do Not apply if you are not local to the city you are apply for!!!
2. How do I choose my location?
You must select one location from the list provided in the submission form. Multiple selections will not be accepted and will be deleted.
3. Will I receive confirmation after submitting my application?
Not all submissions will receive a response. We appreciate you taking the time to apply and will contact selected vendors with further details.
4. When will event flyers be released?
Flyers for each event will be released no later than 30 days prior. Please note that some locations and times may not be available until closer to the event due to venue capacities and restrictions.
5. What is included with a vendor booth?
Vendors are responsible for bringing their own setup (tables, chairs, tents, etc.). Most venues are outdoor spaces such as parks, beer gardens, and community spaces to maintain the cookout vibe, so please come prepared for outdoor conditions.
6. Can I request special accommodations (electricity, water, etc.)?
We do not offer special accommodations. Vendors must come fully prepared with their own equipment and setup.
